Administration Officer

AACHWA, Perth WA

Location: The Beaufort Centre, Level 3, Suite 29, 82 Beaufort St, Perth WA

Hours: Full-time, 37.5 hours per week

About us

The Aboriginal Art Centre Hub of Western Australia (AACHWA) advocates on behalf of its member art centres located in regional and remote Western Australia. AACHWA delivers professional development programs for managers, boards, and artists; provides recruitment advice and services; and acts as an advocate to, and central point of contact for, Regional, State and Federal funding bodies.

About the role

Reporting to the Operations Manager, the Administration Officer is a key position in the organisation. This role will ensure the smooth running of the AACHWA office and provide key operations and administrative support to our staff, as well as the CEO and Board. This role is the first point of contact for internal and external stakeholders, managing all queries. The position requires someone who has exceptional communication skills, is competent in prioritising tasks and working with little supervision.

Key functions of the role will include:

Administration:

Reception and front desk duties, including handling public enquiries
Providing logistical and administrative support as required, including the coordination of meetings and events
Responsible for incoming and outgoing mail and deliveries
Administering office and petty cash purchases, including reconciliations and invoice processing
Writing minutes or meeting notes as required, including for online member catchups

Operations:

Assisting the Operations Manager to implement systems and procedures that support AACHWA to be efficient and effective
Providing user training and helping staff and the Board with using AACHWA systems and processes
Contributing to the implementation and maintenance of key AACHWA digital systems, including effective filing and maintenance of registers
Assisting with office maintenance and amenities to ensure AACHWA is a reliable organisation and reliable place to work
Contributing to planning and administration of internal meetings and celebrations
Administering relationships and billing with office suppliers, including core software platforms
Supporting recruitment and onboarding processes, such as filing, administration, and training

Communications:

Contributing to AACHWA communications platforms as required, assisting AACHWA be a strong voice for Aboriginal art and culture
Assisting in the delivery of external and member communications, including within email marketing platforms and social media
Compiling sector news for internal and external distribution to assist AACHWA be an informed organisation that understands the strengths and needs of its members
Helping to maintain contact and media distribution lists, including use of spreadsheets and CRM

Who are we looking for?

Essential Criteria:

Australian Citizen / Permanent Resident
Experience in administration/ reception/ office support
Excellent written and verbal communication skills
Strong time-management and organisational skills with the ability to prioritise competing requests.
Proficiency with office productivity tools and an aptitude for learning new software and systems
Ability to maintain confidentiality of information related to the company and its employees
Ability to work autonomously
Sound problem solving and decision-making skills
Satisfactory National Police Clearance

Desirable Criteria:

An understanding of the Aboriginal and Torres Strait Islander art centre business model
Experience working for a Non-Profit Organisation
Aboriginality will be highly regarded but is not essential for the role

Why Work For AACHWA?

In return for your skills, passion and commitment, we will offer you a rewarding challenging job, a safe and healthy working environment and a range of benefits including:

Flexible working arrangements
3 months long service leave for every seven years consecutive service
Not-for-profit Salary Packaging Options of up to $15,900 per annum.
Learning and development opportunities that focus on your career aspirations.
10 days cultural and ceremonial leave for Aboriginal and Torres Strait Islander employees
A free confidential Employee Assistance Program, providing services to support your wellbeing.
Opportunities to travel to regional and remote art centre locations in WA.